All projects need to be registered with
your science teacher
by Saturday 12/07/2018
On-
Line Registration has closed for
2019
Project
Position Numbers
STEM Fair
Layout
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
The STEM – Science
/Technology/Engineering/Mathematics
- FAIR
SPONSORED BY THE WEST GEAUGA
KIWANIS
PURPOSE:
The purpose of the STEM FAIR is to
provide a venue for students
to
engage
in a competition which will help
them focus on the
scientific
process
and reward them for their efforts.
WHEN:
, Saturday,
January 26, 2019 at
8:00 am
WHERE: West
Geauga
Middle
School
Gymnasium
2019 Stem Fair
Schedule of Events
08:00
– 11:00
Math
Competition
Library
Math
Competition begins at 8:00 (Math
competition is a 30 minute timed
test. You can show up to take
the test anytime between 8 and 11:00
as your schedule permits".) No
Calculators permitted.
YOU WILL NEED TO REGISTER
ON-LINE TO PARTICIPATE.
08:00
Doors
open at for
Individual Project
Setup
Gymnasium
08:30
– Completion
Judging of Individual
Project
09:15
Junk
Box War
Briefing
Cafeteria
How Do I Fare
Briefing
Room 34
09:30
Junk Box War
Design/Construction
How
Do I Fare
Session
Room
#34
11:00
Junk
Box War Construction Ends/
Testing
Cafeteria
How Do I Fare
Challenge Open to
Public Room #34
Award
Ceremony for Math, Projects, &
How Do I Fare in Gym Post
Project Judging
Award
Ceremony for Junk Box War Post
Competition
The
West Geauga Kiwanis Club is now
underway in preparing for the
2019 STEM Fair on January
26th. STEM Fair is an
acronym for
science/technology/engineering
& math. Students from
West Geauga High School, Middle
School, Home Schooled in the WG
School District, Key Club
Members, and invited students,
who will be conducting
individual research projects of
their own choice as well as
problem solving competitions.
Students will also be competing
with individual technical
research projects of their own
interest. In addition,
students may choose to compete
in math, and the popular
Junk Box War. Kiwanis
members will be visiting the
schools to answer questions of
students who wish to
participate. As you may
recall, West Geauga was one of
only three high schools in the
country to receive Intel's
prestigious Technology Award.
If
you are interested in the
success of our high school in
technology, be sure to
attend the STEM
Fair on Saturday, January
26th, 2019 at 8:00 AM to find
out more.
For further information call / email
Rich Levine, Chairman
440-729-6554
ralbjp@gmail.com
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
RULES, REGULATIONS
AND PROCEDURES
INDIVIDUAL
PROJECTS: Students must register their
entry forms with a
description
of their project by December 7th, 2018.
All projects must be signed by their
Science Teacher, parent or
guardian (if home
schooled).
Only one student per entry please. Group
projects will be
considered for judging post discussion
with science teacher.
Student Project Exhibits must be setup
before 8:30 am,
Saturday January 26th, 2019
and ready
for judging. Students must be
present during judging.
Science
Day Standard 2019
PROJECT DISPLAY:
Table-top display dimensions
shall not exceed 36 inches (91 cm)
wide by 30 inches (76 cm) deep. The
top of the display shall not be more
than 85 inches (216 cm) above floor
level or 55 inches (140 cm) above a
30inch high table. Extensions of a
project beyond the state limits will
result in dismantling or severe
modification of the display, and may
disqualify the student’s
participation.
The
exhibit must be sturdy enough to stand
on its own. Assume drafts and
possible bumps during display.
SAFETY
CONSIDERATIONS: Do not display
anything that could injure a small
child or
could harm anyone who might touch it.
Do not display food of any type – use
pictures.
DISQUALIFICATION:
The violation of any rule may mean
disqualification.
JUDGING:
Two judges will review and evaluate
your Research Project. The
judges
are professionals and teachers in the
field of Science,
Engineering,
and Technology.
CRITERIA
FOR JUDGING: The following is a
description of the criteria
that will be used in evaluating and
scoring your Research Project
AWARDS:
First, Second and Third Place Winners
will receive Cash Awards, and
a Certificate.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
The Kiwanis
Club of West Geauga Follows
THE OHIO ACADEMY OF SCIENCE
2018-2019
SCIENCE DAY STANDARDS
The Ohio Academy of Science
5930 Wilcox Place, Suite F • Dublin OH
43016
Phone 614-389-2182 • Fax 614-389-2470
Email info@ohiosci.org • Website
http://www.ohiosci.org
SCIENCE DAY PROGRAM UPDATE 2018-2019
September 1, 2018
To all State Science Day Officials,
District Councils, Teachers, Mentors,
Judges and Students,
The Junior Academy Council has reviewed
the rules and procedures for the Science
Day Program and has approved the enclosed
Science Day Standards to apply to the 2019
State, District and Local Science Days.
Please review them carefully.
Key points:
Project Display rules: In previous years,
no materials or equipment from the project
have been permitted. In 2019, students
will be permitted to display some items
with the intention that students will be
better able to present their projects to
the judges. International Science and
Engineering (ISEF) display rules will
apply. Items which are now Permitted , or
Not Permitted, are listed in the updated
Science Day Standards, Section III, parts
(g-j). Please review carefully. If there
are questions, contact the OAS office.
Photo Credit Form on project displays:
This is not a new requirement; however, it
will be more strictly enforced at the
District and State levels. Students must
complete and post the following form on
the front of their displays:
---------------------------------------------------------------------------------------------------------------------------------------------------------------------
Photographs taken by: ___________________
Graphics on display from:
_________________
Photographic permissions were obtained and
are located: _______________
Company approvals were obtained for use of
trade-marked, registered or brand name
products __ Yes ___ No
Topic Categories: 2019 topic categories
and sub-categories will follow ISEF list
found here:
https://student.societyforscience.org/intel-isef-categories-and-subcategories
In addition, an Engineering Design project
is any project where a prototype is
designed, built, and tested. Not all
Engineering projects are considered
Engineering Design, and not all
Engineering Design projects fall under the
Engineering category. Ex: Design of a
medical device would fall under Medicine
& Human Health. Regardless of the
topic category, Engineering Design
projects should be identified by students
under the Statement of Purpose included in
their Research Plan and Final Project
Report. There will likely also be a place
to indicate Engineering Design in the
registration process at the District and
State levels. It is important that these
projects be identified correctly as a
different judging scoring rubric will be
used for these projects.
Sincerely,
Michael Woytek, CEO
Office: 614-389-2182 / Cell: 614-620-9902
THE OHIO ACADEMY OF SCIENCE 2018-2019
SCIENCE DAY STANDARDS
TABLE OF CONTENTS
I. Introduction
II. Scientific Inquiry vs. Technological
or Engineering Design Projects
III. General Information
a) Grade Levels
b) Adherence to the Standards by Teachers
c) Project Duration
d) Sampling and the Use of Statistical
Analysis
e) Policy Statements: Preventing,
Detecting and Penalizing Plagiarism in
Science Projects
f) Team Project Policies
g) Expectations of Display: Present
Results
h) Safe Project Displays
i) Items ALLOWED at Project with the
Restrictions Indicated
j) Items NOT ALLOWED at Project Display
k) Eligibility for District Science Day
l) Eligibility for District Science Day
Under Extraordinary Circumstances
m) Policy for District Procedures for
Registering Students for State Science Day
n) Eligibility for State Science Day
o) Preparation for State Science Day
IV. Required Material
a) Abstract
b) Research Report
c) Research Plan
d) Additional Student Research Plan for
Special Protocols or Adult Supervision
e) ISEF and Consent Forms
V. Judging Information
a) Instructions to Judges
b) Judging- The Process
c) Judging Criteria for Individual and
Team Projects
d) The Criteria Interpreted
e) Ranking vs Criteria
f) Re-judging Criteria to be used at
Local, District and State Science Days
g) Provisional Judging Policy
h) Judging Ethics
I. Introduction to Student Participants
Participation in a Science Day should be a
rewarding experience. It offers an
opportunity: 1) to learn and practice the
principles of scientific research, 2) to
meet others interested in scientific
study, and 3) to earn recognition for
academic excellence. Thus, those involved
should not be limited to the gifted,
although all should be aware of the long
tedious work involved in scientific
investigation. Accurate prediction of a
student’s potential is impossible until he
or she has attempted a project a number of
times. Most will not achieve perfection on
the first attempt, but proficiency will
come to those who are persistent.
When issues arise that are not covered in
these standards, the student or teacher
should seek guidance from the latest
edition of the Rules for the Intel
International Science and Engineering
Fair. (See
http://student.societyforscience.org/international-rules-pre-college-science-research).
For specific rules or questions, please
email: SRC@societyforscience.org
Teachers, other professionals, scientific
organizations, industries, and parents can
and will give much valuable aid if the
request is made in the proper way.
Reasonable response time, courtesy, and
consideration coupled with sincere
expressions of appreciation will eliminate
many of the rough spots for a young
scientist. Remember, others may advise and
give aid, but they must not do any work
for the participant.
II. Scientific Inquiry vs. Technological
or Engineering Design Projects
Just as scientific inquiry projects
require: 1) the identification of a
problem or question and 2) a proposed
hypothesis that might offer a solution to
the problem or answer the question, so
too, engineering and technological design
projects require: 1) a problem or needs
statement and 2) a design statement that
identifies such limiting factors and
criteria for success or meeting the design
as cost or affordability, reliability
(mean time between failure MTBF), material
limits (strength, weight, resistance to
corrosion, color, surface texture, ease of
manufacture or reproducibility), operating
environment or conditions (temperature,
humidity, barometric pressure, caustic
condition), ergonomics (human factors),
health and safety and general ease of use
or operation.
In a manner similar to the development of
methods used to test a hypothesis,
engineering and technological design
projects must test the “design statement”
to see how close the prototype, for
example, comes to meeting the design
criteria. A prototype developed for an
engineering or technological design
project must achieve stated design
objectives and satisfy specified
constraints. Generally, the results of an
engineering or technological design
project will describe the extent to which
the prototype met the design criteria. An
inquiry project shall state the extent to
which the results derived from
experimentation validate or invalidate a
hypothesis. Thus a hypothesis is to
inquiry as design is to engineering and
technology. In all cases, the students
must present the results of repeated
trials. Use the figure below to determine
whether your project is testing a
hypothesis or a design/engineering.
III. General Information
a) Grade Levels
Participants in local science days may be
in any grade level. Each Junior Academy
Council District Science Day has the
option of accepting participants in grades
5-12 or 7-12. Participants must earn a
superior rating (36-40 points for
individuals; 45-50 points for teams) to
submit their projects to the next-in-line
science day. District and State Science
Days operate on a quota system that may
further limit participation even if some
students at a preceding science day
received superior ratings.
b) Adherence to the Standards by Teachers
Teachers promoting local student research
projects and conducting local science days
leading to District and State Science
Days, are expected to have their students
follow the official Science Day Standards
outlined here. Included in these Standards
are the Judging Criteria for both
Individual and team projects that teachers
should use locally and that must be used
at all District Science Days. The Ohio
Academy of Science discourages the
assignment or use of special points or a
scoring rubric unique to local science
days, and does not permit their use by
District or State Science Days.
c) Project Duration
A student research project shall be used
for only one year. It must not be repeated
nor given to another person to represent
his or her work. Each student may enter
only one project which covers research
done over a maximum of 12 continuous
months between January of the year before
the Science Day and May of the year of the
State science Day. A project may continue
only if it involves new or revised
objectives, hypotheses or methods, and
presents substantially new or different
results each succeeding year.
d) Sampling and the Use of Statistical
Analysis
Projects must provide adequate sampling
and analyze results using statistics. This
may require a great deal of time and many
trials. Due to the nature of projects, it
is not possible to state minimum sample
sizes. Science or mathematics teachers,
mentors, or advisors should be consulted
to determine an adequate number.
Almost all scientific research involves
statistics. A scientist should not draw a
conclusion based on a single measurement
or observation. Scientists usually repeat
the same measurement three or more times,
and use statistics to express its
reproducibility or significance. If the
term “significant” is used, then the
actual statistical test of significance
must be stated. Other scientists may
repeat the
research to see if they can replicate the
stated results. Sampling of subjects is of
utmost importance. Students doing
behavioral studies using vertebrates
should learn what is the minimum number of
subjects needed for adequate sampling. In
project abstracts and reports always state
the number of trials or the population
samples as (N=number).
e) Policy Statements: Preventing,
Detecting and Penalizing Plagiarism in
Science Projects:
• Any claim of plagiarism in a project
made prior to, during or within one week
after State Science Day shall be judged as
usual, but all scores, ratings, and awards
shall be retained until a review of the
project is completed by the Academy office
and/or its delegated inspectors. If the
project is found to be plagiarized, the
registration fees for State Science Day as
well as awards and ratings will be
forfeited. The district and school from
which the project originated will be
contacted. The student(s) future
project(s) will be required to pass a
review prior to presentation in any
Academy Science Days.
• Scientific fraud and misconduct are not
condoned at any level of research or
competition. Such practices include
plagiarism, forgery, use or presentation
of other researcher’s work as one’s own,
and fabrication of data. Fraudulent
projects will fail to qualify for
competition in affiliated fairs or the
Intel ISEF.
f) Team Project Policies
• A team shall consist of a maximum of
three students. A District Science Day may
only allow a maximum of two students per
team due to local limitations. Teams may
not have more than three members at a
local science day and then eliminate
members to qualify for District or State
Science Day. In a subsequent academic
year, a continuing team project may be
converted to an individual project or vice
versa.
• Team projects shall be accepted at all
District Science Days. A revised 50-point
rating scale will be used to evaluate team
projects.
• Individual and team projects shall be
considered equally when District science
day directors select projects to fill
quotas to attend State Science Day.
• All currently active team members must
be present to receive an official recorded
score. Team projects with a missing
participant will be evaluated with
comments but a final score will not be
given. Such projects will not be eligible
for sponsored awards. This will be in
effect at District and State Science Day.
• Each team shall appoint a team leader to
coordinate the work and act as the primary
spokesperson. However, each member of the
team should be able to serve as
spokesperson, be fully involved with the
project, and be familiar with all aspects
of the project.
• The final work should reflect the
coordinated efforts of all team members. A
supplemental sheet of the contribution
each member made toward the team project
shall be signed by each member and shall
be displayed with the project and included
in the research notebook, project report
and with the applications to attend
District and State Science Days.
Full names of all team members must appear
on the abstract and registration forms.
The Judges will be instructed to ask each
team member for a one or two sentence
description of what they consider to be
their most important contribution.
g) Expectations of Display: Present
Results
Displays at District and State Science
Days are strictly table-top poster format
only. Table-top display dimensions shall
not exceed 36 inches (91 cm) wide by 30
inches (76 cm) deep. The top of the
display shall not be more than 85 inches
(216 cm) above floor level or 55 inches
(140 cm) above a 30inch high table. There
shall not be any lettering or display
materials extend in excess of 1 cm from
the vertical front surface of a display
board. Extensions of a project beyond the
state limits will result in dismantling or
severe modification of the display, and
may disqualify the student’s
participation.
Students are expected to present the
results of their original research and
experimentation/design plan. They are not
expected to perform, demonstrate or repeat
an experiment for judges or visitors.
Students should have already completed an
experiment or conducted many research
trials, and thus have adequate results in
the form of charts, graphs, data tables,
and a required research notebook—all
recorded with dates—which should be with
project display. Equipment used in
research is not required for a
presentation, but is permitted if needed
to explain a procedure to judges. Use
photographs or drawings of equipment on
the poster boards, in the technical report
and in the research notebook to document
and explain the equipment used. Items on
the display backdrop, or poster boards,
should be used as visual cues to keep the
students’ oral presentation to the judges
on track or to refer to when responding to
questions. The whole project, in simple
form, should be visible on the poster
boards. Abstracts, a research notebook,
technical reports, and additional data
should be in folders for immediate
reference. “The score of the student’s
project may be impacted by the
violation(s) if either the physical
dimensions or physical items rules are not
followed.”
h) Safe Project Displays
Project displays shall not involve
materials or elements that might be
dangerous to exhibitors, judges or
onlookers. However, it is understood that
explosives, toxic elements, injurious
chemicals or gases, open flames, or any
unprotected moving parts, etc. may be
necessary in a research project. The
experimenter should always exercise the
greatest care, and conduct these phases of
the work under qualified supervision and
follow all protocols as required and
listed by the Rules of the Intel
International Science and Engineering
Fair. These materials or elements cannot
be on the display poster, on the display
table, or under the table at a Science
Day.
i) Items ALLOWED at Project with the
Restrictions Indicated
Posters should display an abstract and
data tables, diagrams, charts, photographs
and graphs that summarize results.
Research notebooks, research reports,
research plans and documentation of
research protocols are expected, and may
be in notebooks or folders on the table
for use by science day officials and
judges. Information such as postal, web
and e-mail addresses, telephone and fax
numbers is allowed only for the exhibitor.
The only photographs or visual depictions
of identifiable or recognizable people
allowed are photographs of the exhibitor,
photographs taken by the exhibitor
(with displayed individuals documented
permission), or photographs/graphics for
which credit is displayed (such as from
magazines, newspapers, journals, websites
or other electronic media). Battery
powered computers may be used only for
simulation, modeling, animation or data
display integral and essential to the
project results.
NEW: List of Items Permitted at Project
Display - Effective in 2018
Equipment or materials used, or developed,
as part of this project may be displayed
if:
1. It fits within the display dimensions
described in Section III, part g.
(Free-standing floor exhibits not
permitted, must fit on table); and
2. It is not listed in Section III, parts
h and j “items NOT ALLOWED at Project
Display”; and
3. It meets Safety Regulations found in
Section III, part j, that is deemed safe
by the Display and Safety Committee upon
inspection.
Permitted items may include Engineering
Design prototypes and equipment designed
and built to complete scientific research
and to collect data for a project,
assuming it meets the criteria above.
(Note: All items included in project
display must fit within the display
dimensions described in these Science Day
Standards, Section III. General
Information, part g “Expectations of
Display”)
j) Items NOT ALLOWED at Project Display
1. Living organisms, including plants
2. Soil, sand, rock, cement and/or waste
samples
3. Taxidermy specimens or parts
4. Preserved vertebrate or invertebrate
animals
5. Human or animal food as part of the
exhibitor demonstration of the project.
6. Human/animal parts or body fluids (for
example, blood, urine) NO exceptions for
teeth, hair, nails, dried animal bones,
histological dry mount sections, and
completely sealed wet mount tissue slides.
7. Petri dishes or culture tubes with
living or dead cultures
8. Plant materials (living, dead, or
preserved) that are in their raw,
unprocessed, or non-manufactured state
(Exception: manufactured construction
materials used in building the project or
display)
9. All chemicals including water
(exception: sealed bottled water for human
consumption)
10. All hazardous substances or devices
(Example: poisons, drugs, firearms,
weapons, ammunition, reloading devices)
11. Large vacuum tubes or dangerous
ray-generation devices (exceptions:
computer monitors on battery-operated
notebook computers when used for computer
modeling projects
12. Items that may have contained or been
in contact with hazardous chemicals
(Exception: Item may be permitted if
professionally cleaned and document for
such cleaning is available)
13. 3-D Printers
14. Dry ice or other sublimating solids
15. Sharp items (for example, syringes,
needles, pipettes, knives)
16. Flames or highly flammable materials
(including magnified light sources). A
Fresnel Lens cannot be used in conjunction
with a light source - it becomes an open
flame.
17. Any apparatus producing heat above
room temperature (e.g. heat lamp,
hotplates, Bunsen burner)
18. Batteries with open-top cells or wet
cells
19. Glass, or glass objects, (including
mirrors in hologram or laser apparatus),
unless deemed by the Display and Safety
Committee to be an integral and necessary
part of the project (for example, glass
that is an integral part of a commercial
product such as a computer screen)
20. Any apparatus deemed unsafe by the
Scientific Review Committee, or the
Display and Safety Committee (Example:
empty tanks that previously contained
combustible liquids or gases, pressurized
tanks, etc.)
21. The Display and Safety Committee
reserve the right to remove any project
for safety reasons or to protect the
integrity of the State Science Day and its
rules and regulations.
22. Awards, medals. Flags, etc.
(Exceptions: Academy membership or State
Science Day lapel pins)
23. Organizational/school/mentor/grant
provider/etc. logos or reference
statements
Other Display Safety Regulations
1. Any inadequately insulated apparatus
producing extreme temperatures that may
cause physical burns is not allowed.
2. Any apparatus with unshielded belts,
pulleys, chains, or moving parts with
tension or pinch points must be for
display only.
3. Project sounds, lights, odors, or any
other display items must not be
distracting. Exceptions to this rule may
be permitted for judging demonstrations.
Approval must be given prior to judging.
Exhibitors must endeavor to limit the
distraction to be as brief as possible.
Extended distraction(s) may cause the
exception to be revoked by the Safety and
Display Committee.
Electrical Regulations at State Science
Day
1. No AC electrical power will be provided
or shall be used.
2. Battery powered devices must be
protectively enclosed. Any enclosure must
be non-combustible. All external
non-current carrying metal parts must be
grounded.
3. Energized wiring, switches, and metal
parts must have adequate insulation and
over-current safety devices (such as
fuses) and must be inaccessible to anyone
other than the student(s) for the project.
Laser Requirements
Any Class 1 or Class 2 lasers, along with
only Class 3A or 3R lasers, are allowed to
be used provided a finalist avoids
indiscriminate exposure to other
finalists, judges, or visitors (except if
passed through magnifying optics such as
microscopes and telescopes, in which case
they may not be used). No other lasers may
be used or displayed.
1. Any laser must be labeled by the
manufacturer so that power output can be
inspected. Lasers without labels will NOT
be "cleared."
2. LED's that consume over 1 watt, unless
they are in a commercial light
bulb/fixture or otherwise shielded, will
not be allowed.
3. Lasers will be confiscated with no
warning if not used in a safe manner.
Serious offenses may result in failure to
qualify.
Due to unavailability of electrical power
supply at State Science Day, use of lasers
is limited to battery-powered equipment
(Laser classifications defined:
https://www.rli.com/resources/articles/classification.aspx)
k) Eligibility for District Science Day
Students shall be admitted to only one
District Science Day per year. District
Science Days shall not accept duplicate
projects from the same school. To be
eligible for a District Science Day, a
student shall earn a superior rating from
participation in a local or county science
day. A student at a school that does not
have a local science day or a home
schooled or virtually schooled student
shall earn a superior rating from
participation in a local science day at
any public or non-public school within
their school district that is based on
where the student lives. If no science day
exists within their school district, the
student may participate in an adjacent
local science day, or a county science
day, within the same or adjacent OAS
District, with continuation, if eligible,
at the student’s local OAS District
Science Day. A virtual school may hold a
real local science day for all of its
students who reside within a county or all
counties of a District Science Day.
A local or county science day is expected
to use the same forms, follow the same
rules and criteria on safety and judging
as the District and State Science Days.
Each District is expected to accept only
students who live in the boundaries of the
District, with the exception of existing
agreements between districts.
Under unusual circumstances, the director
of the home district may request the
director of the temporary district for
permission for one or more students of the
home district to participate in the
temporary district for one year only. The
director of the home district must contact
the director of the temporary district
directly in order to request to be made
and permission be granted. Specifically,
the director of the temporary district
will NOT accept requests for transfer by
any representative other than the director
of the home district.
If permission is granted, the home
district will send to the temporary
district one (1) accommodating judge for
every three (3) accommodated students
sent, with a minimum of one (1)
accommodating judge. If permission is
granted, the accommodated student will: 1)
pay their fees to the temporary district,
2) be eligible for prizes from the
temporary district, at the discretion of
the temporary district director, and 3) be
counted in the State Science Day quota for
the temporary district, at the discretion
of both district directors, if they are
eligible to go to State Science Day. The
only exception is they will not be
eligible to participate in the Regional
Science and Engineering Fair (RSEF) at the
home district if not permitted by the
affiliation agreement of the RSEF with
ISEF.
l) Eligibility for District Science Day
Under Extraordinary Circumstances
The intent of this policy is to
accommodate extraordinary instances where
it is not possible for a student to
participate in a local science day. Using
the Judging Criteria in the Science Day
Standards, District Science Day Directors
shall determine the eligibility of the
applicant to participate in the District
Science Day in extraordinary instances: 1)
Where admission to a local science day is
prohibited by public or non-public schools
within their own district or in an
adjacent school district, 2) where there
is no local science day at a public or a
non-public school within his or her
district or in an adjacent school
district. Students in groups (1) and (2)
must include a complete project report and
all plans and protocol forms with their
application to a District Science Day. Two
judges approved by the district science
day director shall evaluate that report
independently and blindly. The District
science day director shall admit a student
whose project meets basic criteria and
research protocols required by the Science
Day Standards adopted by the Junior
Academy Council.
m) Policy for District Procedures for
Registering Students for State Science Day
Students selected to enter State Science
Day are personally responsible and must be
present for the announcement of their
eligibility for State Science Day unless
excused in advance of the event by the
District Science Day Director. If a
student anticipates that he or she will
not be present for announcement and
receipt of registration instructions and
materials, then with permission of the
District Science Day Director, he or she
must designate in advance of the event and
in writing an adult to be responsible for
hearing the announcement, obtaining the
registration materials, and promptly
delivering the materials to the absent
student. Absence from the announcement
does not relieve the student of the
responsibility to meet the postmarked
registration deadline. The District
Science Day Director shall have final
authority for selection of State Science
Day registrants who are certified as
eligible to the executive office of the
Ohio Academy of Science by noon on the
first Monday after the district science
day.
n) Eligibility for State Science Day
The Junior Academy Council assigns State
Science Day participation quotas for each
District Science Day based equally on the
percent of Superiors earned by projects of
that district at the most recent State
Science Day and on the number of District
Science Day participants at the previous
year’s District Science Day. Team scores
shall be converted to the 40 point scale.
Projects of students that have received a
superior rating at the District level will
fill the District quotas to attend State
Science Day by the following policy:
o 40 points for grades 12 through 5
o 39 points for grades 12 through 5
o 38 points for grades 12 through 5
o 37 points for grades 12 through 5
o 36 points for grades 12 through 5
Lottery: If there are more student
projects than spaces available within the
quota, a lottery shall be used to
determine the projects selected. E.g. if
there are twenty ( 20) 7th graders each
with 37 points, but only ten (10) slots, a
lottery would be held to determine the ten
(10) projects to fill the quota.
Alternates shall be selected according to
the above policy too. The District quota
shall be filled equally based on the above
policy for both individuals and teams
participating in the District Science Day.
Duplicate projects from the same school
will not be accepted.
o) Preparation for State Science Day
District Science Day Directors shall make
special efforts to meet with all eligible
students, parents and teachers or mentors
well in advance of State Science Day to
coach and prepare students for
participation in State Science Day.
Special emphasis shall be given to display
rules, quality of abstracts, data analysis
and display, and report writing.
IV. Required Material
a) Abstract: *REQUIRED for all Student
Participants*
All students at Local, District, and State
Science Days shall have an abstract and
written research report, which documents
that the student has researched relevant
literature, stated a question and/or
tested a hypothesis or technological
design statement, collected and analyzed
data, and drawn conclusions.
Abstracts of 250 or fewer words are
required and must be submitted with
applications for both District and State
Science Days. The abstract must contain a
heading that includes a project title and
name(s) of the author(s). The heading does
not contribute to the word count. The
purpose of an abstract is to provide a
summary of the project that will inform
interested individuals of the contents.
The wording must be written in a manner
that any scientifically minded individual,
who may not be familiar with the topic,
can quickly understand the project’s
important points. Keep the wording brief
and concise and use complete sentences.
Summarize in a few sentences:
1. Background information necessary to
understand the project and its importance
2. The problem that was investigated and
the hypothesis or technological design
statement
3. Outline the materials and methods used
in the actual experimentation
4. Summary of the results obtained from
experimentation
5. The conclusions drawn from results
6. The importance or potential
applications that the research offers
b) Research Report: *REQUIRED for all
Student Participants*
The following statement is REQUIRED to be
signed by both student and parent:
*Scientific fraud and misconduct are not
condoned at any level of research or
competition. Such practices include
plagiarism, forgery, use or presentation
of other researcher’s work as one’s own,
and fabrication of data. Fraudulent
projects will fail to qualify for
competition in affiliated fairs or the
Intel ISEF.
All written reports and log books must
disclose and cite where appropriate the
specific source(s) of the idea for the
project. Citations must be fully
documented with references such as
author(s), date, publication and URL if
website.
The Ohio Journal of Science follows the
citation and reference plan of the 8th
Edition of Scientific Style and Format:
The CSE (Council of Science Editors)
Manual for Authors, Editors and
Publishers.
Research Report must follow an accepted
form of technical writing such as: MLA,
APA, and others.
Required Research Report
Each project must include a research
report covering in detail all of the work,
references consulted, and acknowledgement
of assistance received. The experimental
data, statistics, notes, and computations
should be recorded in a research notebook.
The report should include a description of
the work, the results, and the
conclusions. This report should follow an
accepted form of technical reporting and
be checked for correct punctuation,
spelling, and grammar preferably by an
English teacher. If possible, the report
should contain illustrations in the form
of photographs, sketches, graphs, data
tables or chart that contribute to the
effectiveness of the material presented.
The Ohio Academy of Science recommends the
following format for sections of the
research report:
o Title Page including the date and name
of student
o Table of Contents (optional for reports
fewer than 10 pages)
o Abstract
o Background Information
o Problem and hypothesis or problem and
design statement
o Methods and Materials used to study the
problem
o Results, including an analysis of
collected data with graphs, tables,
photographs, and diagrams to illustrate
investigation
o Conclusions and Implications for further
research
o References or Literature Cited
c) Research Plan: *REQUIRED for all
Student Participants*
All students who participate in District
and State Science Days shall complete a
research plan prior to beginning their
experimentation or research trials.
Modifications in the plans are permitted
during the process of research. The
modifications must be prepared and dated
as a research plan. If the modifications
involve new protocols that must be
approved before experimentation, it must
be approved before the student resumes
experimentation. The initial research plan
must be kept if any data obtained before
the modification will be used in the final
project.
A student research plan shall include: 1)
The name and address of each student
involved in the research, 2) The teacher’s
name or name of research supervisor, 3)
Whether the project is a continuation of
work or a new project, 4) Where the work
will be done (home, school, research
institution, industry, or in the field),
5) The project title, 6) The research
question (s) or problem, 7
The hypothesis or technological design
statement, 8) The experimental methods or
procedures, and 9) At least five major
references specifically applicable to the
proposed research; e.g., science journal
articles, books, or internet sites. For
internet sites, research plans must cite
the complete URL, a title of the report,
the name of the author if known, and the
date of the publication or update of the
site.
If the proposed research involves
vertebrate animals, then the research plan
must also: 1) provide a detailed
justification for their use, 2) briefly
discuss non-vertebrate alternatives and 3)
give an additional animal care reference
for the species being used.
d) Additional Student Research Plan for
Special Protocols or Adult Supervision
*REQUIRED*
These projects include those associated
with:
Human subjects
Nonhuman vertebrate animals including
observation projects
Potentially hazardous biological agents
including microorganism, recombinant DNA
technologies, or human or animal fresh
tissues, blood or body fluids
Controlled substances and alcohol and
tobacco
Hazardous substances or devices
including certain chemicals, equipment,
firearms, radioactive substances and
radiation
e) ISEF and Consent Forms *REQUIRED for
all Student Participants*
A Consent and Release Form
http://www.ohiosci.org/s/consent.pdf must
be completed by all students and signed by
parents to register in District and State
Science Days. This form must be sent to
the District Science Day Director with the
registration material and to The Ohio
Academy of Science for State Science Day.
The Intel International Science and
Engineering Fair Forms
The documents for the Intel ISEF are
available at
http://www.societyforscience.org/isef/document
and at
http://ohiosci.org/state-science-day-forms/
procedures of a particular year must be
used by all students who participate in
District and State Science Days of the
same year. These rules require adherence
to special student research protocols and
supervision, including prior approval of
student research projects by local
scientific review committees (SRC) or, in
the case of human subjects, institutional
review boards (IRB). Local schools must
appoint and manage these committees.
Depending upon the project(s), committee
members must have sufficient professional
expertise by way of education and
experience to review both human subjects
and non- human vertebrate projects. When
in doubt, review all projects and contact
info@ohiosci.org.
V. Judging Information
a) Instructions to Judges
The attitude and conduct of the judges
determine the success of any Science Day
Activity. Therefore, it is vital that each
judge understands thoroughly his or her
duties and obligations. All judges need to
have a genuine interest in young people
combined with a desire to offer
encouragement and guidance in their
efforts to pursue learning in the various
fields of science.
Students shall have an opportunity to
present their project to two judges, one
of whom (where possible) should be a K-12
teacher. This may be achieved as a team of
judges or separately, with the scores
averaged. Although judges should discuss
the performance of the student, each judge
shall score independently of the other
judge and shall not reveal the scores to
the other judge(s) or to the student. Only
Science Day officials may inform the
student of the scores or ratings after
judging
Judges should have full knowledge of all
The Ohio Academy of Science’s requirements
and expectations for Science Day
participants.
o Judges should introduce themselves upon
approaching a student and attempt to
establish a friendly rapport to help
reduce the participant’s tension. Judges
are expected to be exceptionally courteous
to all students.
o The student should first be asked to
give her/his oral presentation of the
project while judges listen carefully to
the complete presentation. Secondly,
Students are expected to answer questions
about her/his work on the specific
problem. It is also proper for Judges to
ask questions within the discipline or
subject matter involved at the student’s
level of learning.
o Judges should feel free to question the
participant on the materials and tools
used, the methods of construction, terms
used, the sources of information, and the
amount and type of assistance enlisted in
the preparation of the project.
o Judges should take an active part in the
evaluation; silence may be interpreted as
disinterest or boredom, which can have a
very discouraging effect on the
participant.
o Judges are required to check through the
abstract, the research plan, and research
report to determine their quality. A check
of the references will assist in making
fair determination of the scope and depth
of the literature search. The quality and
quantity of the references should be taken
into account to evaluate the student’s
research methodology.
o Judges should determine the span of
sustained interest in the particular field
of science, as well as the approximate
amount of time spent in developing the
project being evaluated. Some premium
should be granted for considerable
extended interest and effort to encourage
this quality of persistence.
o Judges are to review the Project Data
Book/notebook/logbook for the project.
Note the number of entries, the dates, as
well as the number of subjects or
specimens used. Is the number adequate to
generalize to the larger group what the
sample is intended to represent?
o Judges are expected to write statements
to the student/s in a professional manner
on the back of each score card. The
scorecard will be returned to the student
thus the comments should reflect reasons
for the rating, as well as suggestions for
improvement.
o Judges are expected to discuss the final
scoring of the project a considerable
distance from the participant, since
disclosure of scores is delayed until
judging is completed.
b) Judging - The Process
The score received by a project is the
average of the scores of the two judges.
Fractional scores should be rounded up.
Minimum number of points for each rating:
Individual Projects: Superior 36,
Excellent 24, Good 12, Satisfactory 4
(Satisfactory not given at State Science
Day).
Team Projects: Superior 45, Excellent 30,
Good 15, Satisfactory 5 (Satisfactory not
given at State Science Day).
All students at local, District or State
Science Days shall have an abstract and a
written report, which documents that the
student has searched relevant literature,
state a question and/or tested a
hypothesis or technological design
statement, collected and analyzed data,
and drawn conclusions. For a superior
rating, an individual student shall
receive a minimum of 36 points, or 45
points for a team, based on the criteria
of: 1) Knowledge Achieved, 2) Effective
Use of Scientific Method or Technological
Design, 3) Clarity of Expression, 4)
Originality and Creativity. A fifth
criterion, Teamwork, consisting of a
maximum of 10 points, shall be applied to
team student research projects. Thus, a
team research project needs a minimum of
45 points for a superior rating.
c) Judging Criteria for Individual and
Team Projects
Individual Projects will be judged on
the following criteria:
• Knowledge Achieved (considering
student’s age and grade level)
• Effective use of Scientific Method or
Technological Design
• Clarity of Expression
• Originality and Creativity
Each criterion is rated 1 through 10
points with 40 points being the maximum
Superior range is 36-40 points
Excellent range is 24-35 points
Good range is 12-23 points
Satisfactory range is 04-11 points
Team Projects will be judged on the
following criteria:
• Knowledge Achieved (considering
student’s age and grade level)
• Effective Use of Scientific Method or
Technological Design
• Clarity of Expression
• Originality and Creativity
• Teamwork
Each criterion is rated 1 through 10
points with 50 being the maximum
Superior range is 45-50 points
Excellent range is 30-44 points
Good range is 15-29 points
Satisfactory range is 05-14 points
d) The Criteria Interpreted
The following explanations interpret the
various criteria on which the student’s
project or exhibit will be judged. The
bullets do not have pre-determined
numerical value.
1) For all projects, except those
involving Engineering Design
Knowledge Achieved (considering the
student’s age and grade level)
• Correct use and understanding of terms
and principles
• Evidence that student acquired in-depth
knowledge
• Literature search: extent of scientific,
engineering or medical journals/sources or
just popular literature citations
• Supplements answers with additional
information
Effective Use of Scientific Method or
Technological Design
• Well-documented Project Data
Book/notebook/ lab journal.
• Experimental Design: specific problem or
question, clearly stated hypothesis or
technological design statement
• Experimental Design: clear method(s)
with correctly defined and measured
variables and controls
• Experimental Design: sufficient
understanding of methods from related
studies in the literature
• Data handling, data tables, graphs,
statistics; sufficient number of trials or
samples for the problem
• Valid conclusion(s) or discussion of
results
• Effective Use of professional equipment,
or correct construction/use of home-made
apparatus, equipment, experimental
materials, or models
Clarity of Expression
• Explanation and understanding of the
project is demonstrated in Oral
Presentation; questions answered clearly
and correctly
• Written report: title, organization,
results, citations, references
• Abstract with clear statement of results
• Ability to explain written passages of
the Abstract, Research Report, and Project
Data Book/notebook/logbook.
Originality and Creativity
• New idea, concept, principle,
hypothesis, insight or non-obvious
approach or problem definition
• Novel association or relationship of
previous discoveries or knowledge
• Inquiry or Designed based rather than a
summary of knowledge
• Unique approach to a problem, ingenious
use of materials
• Evidence of initiative; rigorous
analyses of extensive or robust data or
results that reveal previously unknown
relations
2) For projects involving Engineering
Design
Knowledge Achieved (considering the
student’s age and grade level)
● Correct use and understanding of terms
and principles
● Literature search: appropriate use of
scientific, engineering or medical
journals /sources vs just popular
literature citations
● Student shows they have gained knowledge
and understanding unique to their project
● Adequate depth of knowledge and skills
in technology systems involved
● In interview student supplements answers
with additional relevant information
Use of Engineering Design
● Engineering design: specific problem or
need defined, background information
gathered and analyzed, criteria for
success established, preliminary designs
prepared and prototype or model created,
prototype or model tested and results
analyzed, results clearly communicated
● Sufficient testing of the prototype or
model; data appropriately measured,
presented and analyzed
● Prototype meets criteria for success
that were established
● Well-documented design/engineering
notebook
● Student effectively used materials and
processes to correctly build prototype or
model
● Student identifies and applies
scientific principles in their design
Clarity of Expression
● Clear statement of technological problem
or need and the appropriate criteria for
success
● Design notebook: organization,
sketches/photos, iterations, testing data
and results, references
● Written report: unambiguous title,
organization, results, conclusions,
reflections, correct grammar and spelling,
citations, references
● Visual display: neatness, conveys
essence of the problem statement,
background, design statement, prototype,
testing & results, and conclusion(s)
● Oral presentation: understanding or from
memory; questions answered correctly and
clearly
Originality and Creativity
● New idea, concept, principle, design, or
non-obvious approach
● Novel association or relationship of
previous designs or knowledge
● Design effectively addresses problem or
need creatively
● Design-based rather than a summary of
knowledge
3) For team projects
Teamwork
• A team shall consist of a maximum of
three students. A District Science Day may
only allow a maximum of two students per
team due to local limitations. Teams may
not have more than three members at a
local science day and then eliminate
members to qualify for District or State
Science Day. In a subsequent academic
year, a continuing team project may be
converted to an individual project or vice
versa.
• Team projects shall be accepted at all
District Science Days. A revised 50-point
rating scale will be used to evaluate team
projects.
• Individual and team projects shall be
considered equally when District science
day directors select projects to fill
quotas to attend State Science Day.
• All currently active team members must
be present to receive an official recorded
score. Team projects with a missing
participant will be evaluated with
comments but a final score will not be
given. Such projects will not be eligible
for sponsored awards. This will be in
effect at District and State Science Day.
• Each team shall appoint a team leader to
coordinate the work and act as the primary
spokesperson. However, each member of the
team should be able to serve as
spokesperson, be fully involved with the
project, and be familiar with all aspects
of the project.
• The final work should reflect the
coordinated efforts of all team members. A
supplemental sheet of the contribution
each member made toward the team project
shall be signed by
each member and shall be displayed with
the project and included in the research
notebook, project report and with the
applications to attend District and State
Science Days.
• Full names of all team members must
appear on the abstract and registration
forms. The Judges will be instructed to
ask each team member for a one or two
sentence description of what they consider
to be their most important contribution.
e) Ranking vs Criteria
Except to fill quotas for participation in
District and State Science Days, The Ohio
Academy of Science does not rank students
at local, District, or State Science Days.
Rather, Judges for the Academy compare
students against the judging criteria
described above.
f) Re-judging Criteria to be used at
Local, District and State Science Days
Teachers promoting local student research
projects and conducting local science
fairs or science days leading to District
Science Days and to State Science Day are
expected to have their students follow the
official Science Day Standards outlined
herein. Included in these Standards are
the following Re-judging Criteria for both
individual and team projects that teachers
should use locally and that must be used
at all District and State Science Days.
o Two judges will judge each project for
the Ohio Academy of Science ratings.
o If each judge grants a total score
within any one rating category (Superior,
Excellent, Good, or *Satisfactory), that
specific rating (Superior, Excellent,
Good, or *Satisfactory) will be granted to
the student and no re-judging is
permitted.
o Re-judging is automatic if all three of
the following conditions apply:
The judges’ final ratings are in
different categories,
The average of the judges’ scores is in
the lower category, and
If the judges differ in their total
points by more than five points.
*Satisfactory category is not used at
State Science Day
No project will be re-judged at State
Science Day based solely on rating.
Individual districts, however, may choose
to re-judge based on rating provided a
consistent policy is developed and
consistently applied within the individual
district.
Under exceptional circumstances, a project
may be re-judged at a District Science Day
with the approval of the District Science
Day Director or designee.
Under exceptional circumstances, a project
may be re-judged at State Science Day with
the approval of the CEO of The Ohio
Academy of Science, or the Director of the
Junior Academy Council, or designee.
g) Provisional Judging Policy
If a project is not registered for State
Science Day, but the student (or team of
students) presenting that project arrives
at the judging hall expecting to have the
project judged, then the following
procedures shall be followed:
1.) The Director of the Junior Academy
Council (or designee) shall meet with the
student (or team of students) to determine
whether there appears to be a legitimate
reason for the student(s) to
believe that the project was registered
for State Science Day. Students shall be
given the benefit of any doubt and the
rationale shall be recorded in the State
Science Day Report.
2.) On the recommendation of the Director
of the Junior Academy (or their designee),
the project shall be assigned a space, and
a team of two judges shall be recruited to
judge the project, according to the
guidelines of the Ohio Academy of Science.
3.) The student(s) shall be informed that
the judges’ rating is provisional. The
student(s) shall not receive the judging
cards or certificate(s) at State Science
Day.
4.) After State Science Day, The Ohio
Academy of Science shall initiate an
inquiry to determine whether the failure
to have the project registered was due to
an error made by The Ohio Academy of
Science. In that case, and only that case,
the results of the project’s judging shall
be considered official: the student(s)
shall be sent the judging cards and
certificate(s), and the results shall be
included in the records of The Ohio
Academy of Science.
5.) Any project that is judged
provisionally according to these rules
shall not be eligible for sponsored
awards.
6.) A school’s eligibility for The Harold
C. Shaw Outstanding School Award shall be
determined at State Science Day without
regard to any provisionally judged
project. In particular, for the purposes
of a Shaw Award, a provisionally judged
project shall not be included, in any
fashion, in the school’s total
participation at State Science Day. If a
school does not receive a Shaw Award on
the day of State Science Day, but at least
one project from that school subsequently
has provisional judging made official,
then that school’s eligibility for a Shaw
Award shall be reconsidered. If inclusion
of the new official results makes the
school eligible, then the school shall
receive a Shaw Award.
h) Judging Ethics
Judges shall:
Return judging cards immediately to
Science Day officials if (1) you know the
student, (2) the project is out of your
area of expertise, or (3) there are
language issues that may impair
communication.
Keep in mind that the Mission of the
Ohio Junior Academy of Science is to
discover and foster interest in science,
technology, engineering and mathematics
among students in grades 5-12.
Have no prior involvement with the
participant or project
Adhere to all Ohio Academy of Science
Guidelines
Judge students against CRITERIA not
against other students
Listen carefully to student’s complete
presentation
Be attentive and courteous to students
at all times
Evaluate theoretical and applied
projects without bias toward either
Provide written, constructive criticism
and suggestions for improvement
Seek written permission from students to
photograph them
Not photograph students or projects
during judging
Avoid discussion of ratings with others
prior to public release